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PowerPoint Transmogrifies!

PowerPoint Live conference showcased the evolution of Microsoft?s everywhere software. By Robert L. Lindstrom

Mother Nature is not the only one capable of madcap experiments with new life forms. The progression of Microsoft PowerPoint from a lowly, black & white-only electronic presentation tool to a ubiquitous, media-rich facilitator of tens of millions of presentations per day is one of the strangest tales in the history of computer software. From annual meetings of Fortune 500 companies to digital scrapbooks of the family vacation, PowerPoint has shown itself to be surprisingly adaptive.

The evolution is happening simultaneously on three fronts.
1. Microsoft continues to tweak and improve the products capabilities.
2. Professional and amateur users continue to invent new and unpredictable uses.
3. Third-party software vendors continue to enhance and extend it through the introduction of plug-ins and add-ons, some that make perfect sense, others that seem destined for the evolutionary junk pile.

Despite a volley of attacks on its overwhelming market dominance and its unfortunate tendency to condition users to believe that PowerPoint = Communication, the software refuses to go quietly. On the contrary, it seems to have both the adaptability and longevity of a Galapagos tortoise.

The morphing of PowerPoint into an enhanced media communications platform could be called the dominant theme at this years PowerPoint Live conference, though such a claim did not appear in the conference literature. Nearly 200 users and 20 vendors gathered October 10-13 in San Diego to share tips, tricks and strategies. Overall, the effect was that of a fan club meeting genetically blended with a professional development conference. The attendees were a mix of serious PowerPoint groupies and communications gurus--roughly equivalent to the Star Trek fans who attend conferences in full Klingon regalia--and avid newbies, who aspire to be masters of the Master Slide.

?This is a relational art, not a technological one, asserted presentation consultant Jim Endicott, founder of Distinction Services in Portland, as he set a high-concept tone in the opening keynote address. ?This is so much bigger than you think, he told the rapt audience as he clicked from one slide to the next, pausing only once to confess that one part of his presentation had been created in Macromedia Director. Adopt a big picture strategy and ?see the whole game, he said.

To underscore the rising influence of PowerPoint at the very top echelons of the business pyramid, Nancy Duarte, principal at Duarte Designs in Silicon Valley, told her seminar audience she recently received a client request to provide a PowerPoint specialist to accompany the CEO around the country on his private jet to assist with last-minute presentations.

Digital Mendel
Rick Altman, founder and director of PowerPoint Live, now in its second year, provided the Petrie dish to nourish the changes in the application, crossbreeding and deployment of PowerPoint. Altman attributes PowerPoints longevity mainly to the rising dominance of visual imagery in all areas of communication. ?These people [attendees] are passionate. Theyre hungry to learn, Altman said. They are learning to feed the appetite of a media-oriented society.

Ray Guyot, a founding member and former chairman of the Presentations Council of ICIA (, an association of information communication professionals, has watched the software adapt surprisingly well to both professional presentation producers and motivated amateurs. He cited the rapid growth in the size of the Presentations Council as evidence of the increasing demand for visual communication in business. ?PowerPoint is at the end of its beginning, noted Guyot, president of Outlook Presentations in Winnipeg, Canada. ?The era of the bullet slide is over. The next era is about the integration of collaborative media, storytelling and messaging. PowerPoint is a tool that brings it all together," he said. [email protected]

A number of professional presentation producers at the conference expressed concern about the ownership-by-default nature of PowerPoint. Because it comes with Microsoft Office, most people do not specifically purchase PowerPoint; explained designer Tony Ramos from Cleveland, Ohio. Ramos bemoaned the relatively low level of proficiency of most PowerPoint users and the poor quality of most presentation visuals. ?Its everywhere, but its done well hardly anywhere, he said. That might be one reason his presentations blog receives up to 35,000 hits per month.

?We still have a lot of green users out there, but they are improving, insisted Kathryn Jacobs, a PowerPoint MVP, consultant and trainer. According to Jacobs, PowerPoint is ?simple, but its not easy. The wide range of applications, from displaying hymns at church to creating family photo albums, suggests we are making a clear transition toward broad-based media communications. ?People are changing how they use it [PowerPoint], and it is affecting their lives, said Jacobs.

Fresh DNA
The exhibits at PowerPoint Live provided an enlightening overview of the current and future changes in the software.

 Among the more adaptive and creative additions to PowerPoint was the latest version of Vox Proxy, a program, which adds animated, text-reading avatars to PowerPoint presentations. In an elementary school in the Midwest, said Tom Atkins, president of Right Seat Software, PowerPoint characters read the daily school announcements over the closed circuit communication system.

 In another example of PowerPoint evolving fins into fingers, Mike Doyle, chairman and CEO of Impatica, demonstrated the companys latest efforts to extend the reach of PowerPoint presentations onto the Web, email and wireless handheld communications tools, such as mobile phones and Blackberry personal communicators. Think wireless, electronic business card. ?PowerPoint presentations are reaching everywhere, Doyle said.

 TechSmith, a manufacturer of screen capture and screen-to-video recording software, is helping PowerPoint lose its tail through the introduction of its latest version of Camtasia Studio. The capture software now records narration, plays and publishes PowerPoint presentations in an easily annotated and edited format.

 Testifying to the international evolution of the product, Visual Exemplars, Ltd. flew in from London to announce the release of its Perspector 2.0 software, an add-on that puts sophisticated 3D drawing and animation tools into PowerPoint.

 Even Corel Corporation, which has a competing presentation product in its Word Perfect Suite, exhibited at the conference to highlight its new export-to-Microsoft Office feature.

 In a clear sign that PowerPoint has made the jump between species, Turning Technologies demonstrated TurningPoint, which mates the power of wireless audience response systems with the communications ease and functionality of PowerPoint. The software, which adds a dimension of interactivity to PowerPoint that was previously laborious and costly, works with any type of wireless keypad and features a Web-based function as well.

 Arguably the most innovative and far-reaching of the products on display was the iSkia system from iMatte. The revolutionary optical system, which works in conjunction with any standard video projector, creates an optical mask that blocks the projector light from landing on the presenter when he/she moves in front of the screen. At the same time, the presenter becomes a ?human mouse, able to physically interact with objects and buttons on the screen. iMatte is looking ahead to a time when presentations are fully interactive events in which the presenter, the audience and the content merge into one.

Other exhibitors at PowerPoint Live included:

 SmartDraw. Integrated drawing, flowcharts and diagrams for PowerPoint.
 VertigoXmedia. Graphics automation for broadcast distribution and signage using PowerPoint.
 Infommersion. Xcelsius converts Excel spreadsheets into interactive PowerPoint presentations.
 InFocus. Maker of broad line of presentation projectors.
 Interlink. Wireless remote controls.
 Neuxpower. NXPowerLite optimizes and compresses PowerPoint files.
 Instant Effects. Converts PowerPoint presentations to broadcast-quality rich media.
 CaptureWorks. PointCapture allows complete searches of PowerPoint presentations.
 DSan. Light and sound signaling systems and remote controls.
 Mimeo. Service offering high-quality printouts and delivery of presentations.
 Media Marketing. Slide Manager captures and repurposes information in PowerPoint presentations.

In short, strolling the PowerPoint Live exhibit floor was like a visit to the Island of Dr. Moreau or a peek inside Dr. Frankensteins laboratory, with one important difference. Many of the emerging creations seemed extreme or even crazy at first glimpse, but upon further examination they revealed clear patterns in the evolution of PowerPoint in particular and human communications in general.

Robert L. Lindstrom is former editor of Presentations magazine, former executive editor of AV Video Multimedia Producer and author of Being Visual, Being Spherical and The Business Week Guide to Multimedia Presentations. [email protected]

Copyright 2004 Robert L. Lindstrom. All rights reserved.

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Related Keywords:PowerPoint, presentations, Microsoft PowerPoint, PowerPoint Live, conference, Jim Endicott, Distinction Services


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