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City of Staunton Meets Freedom of Information Act Compliance Requirements With C2C ArchiveOne Email Archiving SolutionVirginia City Transparently Enforces Email Management Standards and Use Policies for Simplified Retention, Disposition and Electronic Discovery (May 15, 2012)
WESTBOROUGH, MA -- (Marketwire) -- 05/15/12 -- C2C, a leading provider of email, file and messaging management solutions, today announced that the City of Staunton, Virginia relies on its ArchiveOne enterprise email archiving solution to meet regulations put forth by the Freedom of Information Act (FOIA). With ArchiveOne in place, the city is now able to automatically enforce email compliance and respond to internal investigation and FOIA information requests promptly and efficiently.
The City of Staunton is located in the Shenandoah Valley of western Virginia and is home to more than 23,000 residents. The city's Information Technology group is responsible for implementation and maintenance of city computing and telecommunications infrastructure, as well as training for all municipal employees and elected officials.
Staunton's IT group is also responsible for the establishment and enforcement of standards and use policies, and therefore needed to implement an email archiving solution to meet regulations put forth by the Freedom of Information Act (FOIA). Additionally, they also required a means to efficiently search email data in response to internal investigations and requests for information by FOIA.
When considering its email archiving options, the city identified five key priorities for its selected solution:
1. It must capture and retain all email for a specific period of time for all employees, and indefinitely for all elected officials
2. It should be easy to search in its entirety, not simply mailbox by mailbox
3. It must be transparent to end users without interrupting their daily productivity
4. It needs to be easy to deploy and maintain by the city's limited IT staff
5. And, it must provide discovery functionality that was easy for both IT and non-IT personnel to use
After reviewing a number of email archiving options, the City of Staunton selected C2C's ArchiveOne Enterprise. It simply was the best solution for achieving all of their business objectives. Yet, even more, it offered the ability to reduce email capacity requirements, thus saving on storage and management costs. One other unexpected benefit was the ability to archive email data, like attachments. This additional feature enabled the city to archive all email attachments in the Exchange Information Store after 90 days, thus further reducing primary storage requirements.
"ArchiveOne Enterprise is a 'set it and forget it' solution," said Kurt Plowman, the chief technology officer for the City of Staunton. "If I had to do it again, I would make the same decision. It met all of our requirements and more. I rest better at night knowing that we are FOIA compliant and that all of our email data is securely captured according to our retention policies."
"ArchiveOne is ideally suited for any public sector enterprise that needs to comply with FOIA policies," said Dave Hunt, CEO, C2C. "It is simple to implement and manage and is completely transparent to end users. And, its extensive search capabilities enable IT and non-IT users alike to discover the information they need with ease."
ArchiveOne is field-proven to help organizations with archiving, retention and the eDiscovery of email and files, while also providing advanced features for compliance management, intellectual property containment and storage management. ArchiveOne is completely transparent to users, employing a Zero-Training User Design, and installs in about one hour. In addition, ArchiveOne provides secure access to archived emails through iPhone or BlackBerry devices and through the web and web service technologies for offsite workers. Advanced PST management allows administrators to discover, search, delete or consolidate PST files across the organization. ArchiveOne is not dependent on SQL databases, so it offers best-in-class flexibility and scalability while reducing risk, speeding backups, and improving system usage.
A live online demonstration, references from ArchiveOne users, and a 30-day trial are available at www.C2C.com.
C2C Systems has earned the trust of its four million software users since 1992 by consistently delivering high-value, dependable core messaging system enhancements. Microsoft® Exchange, SharePoint®, and Windows® File Server form the heart of our commercial and governmental customers' businesses worldwide. C2C's ArchiveOne® product family is the trusted choice for their email and file archiving, eDiscovery, compliance management, legal forensics and storage management tools to enhance these platforms. For more information about the Company, visit www.c2c.com.
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